Information Systems / COEMIS - COA Order of Execution Management Information System / COA ORDER OF EXECUTION (COE)

 

Frequently Asked Questions

  1. A. When should the COE be encoded in the COEMIS?  
  2. B. Should the COE be encoded if there is a pending request to lift the same?  
  3. C. Do we need to issue a COE even if there is a pending request for authority to settle the liability through installment payment?  
  4. D. In case there are several persons liable and some were already separated from service, could those who are still in government service be directed to settle the liability?  
  5. E. Can the persons liable who are about to end their term/tenure in the government service be allowed to settle their respective liability and be cleared from money or property accountability?  
  6. F. Section 27.1.2 of the 2009 RRSA provides that “NDs and NCs which have become final and executory but are not covered by an AO or FOA shall be forwarded to the officer concerned for the issuance of the COE in accordance with Section 23 hereof.” Does this provision allow the issuance of a COE even without a prior NFD?  
  7. G. In view of the above, can the NFD and COE be issued for NDs in the absence of documents which can no longer be located due to the passage of a long period of time? If not, what actions may be taken if the documents can no longer be produced despite earnest efforts to locate the same?  
  8. H. Can we include officials who are not found liable in a ND or NC in the COE?  
  9. I. What should be done in case the persons liable refuse to receive a copy of the COE?  
  10. J. Should a COE be issued even after the liability has been fully settled?  
  11. K. Is there any rule on how much should be withheld from the salaries, emoluments, allowances and other benefits of the persons liable in the enforcement of the COE?  
  12. L. How to enforce COE if all the persons liable are no longer in the government service?  
  13. M. In the above, what if the persons liable could no longer be located due to change of address?  
  14. N. What would happen if the NFD and COE were already issued by the Director but the persons liable still filed an appeal before the COA Commission Proper and rendered a decision therein?  
  15. O. How should the auditor implement the COE if payment of salaries and other personnel benefits are now made by crediting the payroll account of the persons liable and is withdrawable through the use of Automated Teller Machine (ATM)?  
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